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Fort McMurray SAR Travel Reimbursement Policy

  1. General

The purpose of the Travel Reimbursement Policy is to provide the General Membership and the Executive of the Fort McMurray Search and Rescue Society with a set of consistent guidelines for applying for and approving expenses related to out of town travel for SAR related business and training.

This policy is not to be used in conjunction with other reimbursement policies of tasking agencies or any other agency providing funding to the Fort McMurray Search and Rescue Society.

  1. Approval

All travel is to be pre-approved by the Executive of Fort McMurray Search and Rescue Society. A brief description of the training, location and proposed budget is to be submitted by the member to the Executive for approval at least one month prior to the training.

  1. Expenses Reimbursement
    1. Automobile

Will be reimbursed at a kilometer rate of $0.30 per kilometer. No receipts are required to be submitted upon completion of the travel. If a personal vehicle is to be used, then the member must insure that they have adequate automobile insurance. Fort McMurray Search and Rescue will not be responsible for any damage or liability in the case of an accident. It is expected that people will car pool when multiple SAR members are travelling to the same event.

    1. Accommodation

While on SAR business, the member may claim the actual cost of the room with applicable taxes. Receipts must be submitted at the time of the claim. It is expected that the most economical accommodation will be used on SAR related business.

    1. Meals

Meal allowances including taxes and gratuities shall be as follows:

Breakfast: $ 7.50 max

Lunch: $ 8.00 max

Dinner: $ 15.00 max

Alcohol will not be reimbursed.

All receipts are required. The date and the nature of the business travel shall be written on the back of each meal receipt and be submitted with the claim.

  1. Claims

All claims shall be submitted to the Treasurer within one month after the travel has been completed. All necessary receipts must accompany the claim for it to be accepted prior to a check being issued.

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